Privacy Policy
Effective Date: 7th September 2026
Farida Saydo Mimi trading as “BohFitness”
This Privacy Policy explains how Farida Saydo Mimi trading as “BohFitness” (“BohFitness”, “I”, “me”, “my” or “the Coach”) collects, uses, stores and protects personal information.
It applies to information collected through the BohFitness website, when you contact BohFitness, when you purchase or enquire about services, and when you participate in coaching or training services.
BohFitness respects your privacy and is committed to handling personal information responsibly and in accordance with applicable UK data protection law, including the UK GDPR and Data Protection Act 2018.
1. Who Is Responsible for Your Personal Data?
The person responsible for deciding how and why your personal information is processed is:
Farida Saydo Mimi trading as “BohFitness”
Email:farida@bohfitness.com
For most personal data processed in connection with the BohFitness website and services, Farida Saydo Mimi is the data controller.
Where a third-party service provider processes personal data on behalf of BohFitness, that provider may act as a data processor or may have its own independent responsibilities as a controller, depending on the service and how it processes your information.
2. What Personal Information Do We Collect?
The information collected will depend on how you interact with BohFitness.
2.1 Information You Provide Directly
This may include:
Full name
Email address
Telephone number
Address or other contact details where required
Emergency contact information
Booking and appointment information
Payment and transaction information
Information you provide when contacting BohFitness
Information contained in forms, questionnaires and communications
2.2 Health and Fitness Information
Where you participate in training or coaching, BohFitness may collect information relevant to safely providing the service, including:
PAR-Q or similar health screening information
Medical conditions or relevant health information
Injuries or physical limitations
Medication information where relevant to exercise participation
Pregnancy-related information where relevant
Exercise history
Fitness assessments
Training goals
Information about your physical condition relevant to your programme
Health information is treated as special category personal data under UK data protection law and receives additional protection.
2.3 Progress and Coaching Information
Depending on the service you purchase, BohFitness may collect:
Training records
Workout completion and programme information
Progress measurements
Weight information
Fitness assessment results
Training goals
Nutrition-related information you choose to provide
Coaching notes
Messages and communications relating to your coaching
Progress photographs, where you choose to provide them
2.4 Website and Technical Information
When you use the website, certain technical information may be collected automatically by the website or its service providers.
Depending on the technologies in use, this may include:
IP address
Browser and device information
Operating system
Website pages visited
Approximate location derived from technical information
Referring website
Website usage information
Cookie and similar technology information
The use of cookies and similar technologies is explained in the BohFitness Cookies Policy.
3. How We Use Your Personal Information
BohFitness may use your personal information for the following purposes:
Providing Services
To:
provide personal training and coaching;
create and manage personalised training programmes;
assess your training needs and goals;
provide appropriate fitness guidance;
communicate with you about your coaching;
manage bookings and appointments;
monitor progress;
conduct fitness assessments;
provide nutrition or lifestyle guidance where included in your service; and
administer your coaching account.
Managing Your Account and Payments
To:
process payments;
confirm purchases and bookings;
maintain business and transaction records;
communicate with you about payments or bookings; and
deal with refunds, cancellations or other service-related matters.
Safety
To:
assess whether exercise or particular activities may be appropriate for you;
consider information provided through PAR-Q or health screening;
identify relevant health or injury considerations;
adapt training where reasonably appropriate; and
respond appropriately to an injury, illness or emergency occurring during a service.
Business Administration
To:
maintain client records;
manage business administration;
maintain appropriate financial and accounting records;
respond to enquiries;
deal with complaints;
protect the security of the website, systems and information; and
comply with legal and regulatory obligations.
Improving Services
Where permitted by law, BohFitness may use information to understand how its services and systems are used and to improve the client experience.
Where possible, information will be anonymised or aggregated when it is no longer necessary to identify individual clients.
4. Lawful Bases for Processing
Under UK data protection law, personal data must be processed using an appropriate lawful basis.
Depending on the circumstances, BohFitness may rely on one or more of the following lawful bases:
Contract
Processing may be necessary to enter into or perform a contract with you, for example to:
provide a service you have purchased;
manage your booking;
communicate with you about your service;
provide your coaching programme; or
process related administration.
Legal Obligation
Processing may be necessary for BohFitness to comply with legal obligations, such as accounting, tax, legal or regulatory requirements.
Legitimate Interests
BohFitness may process information where this is necessary for legitimate business interests and those interests are not overridden by your rights and interests.
This may include appropriate business administration, maintaining records, protecting systems, responding to enquiries, preventing misuse and managing the business.
Where BohFitness relies on legitimate interests, it will consider whether the processing is necessary and proportionate.
Consent
Where consent is the appropriate lawful basis, BohFitness will ask for consent in an appropriate way.
Where consent is given, you can withdraw it at any time.
Withdrawal of consent does not affect the lawfulness of processing that took place before consent was withdrawn.
5. Health and Special Category Data
Some information collected through coaching, health screening, PAR-Q forms, fitness assessments and related communications may constitute health data, which is special category personal data under the UK GDPR.
Because special category data has additional legal requirements, BohFitness will only process such information where an appropriate Article 9 condition under the UK GDPR and an applicable lawful basis under Article 6 are available.
Where explicit consent is used as the relevant condition for processing health information, that consent will be obtained separately and clearly from general terms and conditions.
You may withdraw explicit consent where consent is the basis relied upon. However, if BohFitness needs particular health information to safely provide a requested service, withdrawing consent may mean that the service cannot safely or appropriately continue.
BohFitness will only collect health information that is reasonably relevant to the service being provided.
6. Where We Obtain Your Information
Most information is collected directly from you.
For example, you may provide information when you:
complete a form;
complete PAR-Q or health screening;
purchase a service;
make a booking;
create or use a coaching account;
communicate with BohFitness;
provide progress information or photographs; or
use the website.
In some circumstances, information may be received from a third party, such as a payment provider, booking system or coaching platform.
Where personal information is obtained from another source, BohFitness will provide the privacy information required by applicable data protection law. The ICO's transparency guidance requires organisations to explain, among other things, the source of personal data where it was not obtained directly from the individual.
7. Who We Share Your Information With
BohFitness does not sell your personal information.
Personal information may be shared with the third-party services that BohFitness uses to operate the business and provide services to you.
Depending on the service you use, these may include:
Everfit – used to provide coaching programmes, workouts, client accounts, forms and questionnaires, progress information, messaging and related coaching services.
DocuSeal – used for electronic signing of client agreements, waivers, forms and related documents.
Stripe – used to process payments and payment-related information.
Google Workspace, including Gmail and Google Drive – used for business email, communication, document storage and business administration.
Squarespace – used to operate the BohFitness website and website forms.
These third-party services may process personal information on behalf of BohFitness in order to provide the services described above. Some providers may also have their own responsibilities for certain aspects of how they process your information.
BohFitness will take reasonable steps to use appropriate service providers and to ensure that personal information is handled with appropriate safeguards.
Where a third-party provider processes personal information on behalf of BohFitness, appropriate contractual arrangements and data protection safeguards will be used where required by applicable law.
8. International Transfers
Some third-party service providers used by BohFitness may process or store personal information outside the United Kingdom.
Where personal information is transferred outside the UK, BohFitness will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection law.
Depending on the circumstances, this may include reliance on an adequacy decision or appropriate safeguards for international transfers.
Where required, information about relevant safeguards will be made available to you.
9. How We Protect Your Information
BohFitness takes reasonable technical and organisational measures to protect personal information against:
unauthorised access;
accidental loss;
misuse;
unauthorised disclosure;
alteration; and
destruction.
Examples may include:
using password-protected systems;
limiting access to information where appropriate;
using reputable third-party service providers;
maintaining account security;
keeping devices and systems appropriately protected; and
securely disposing of information when it is no longer required.
No method of storing or transmitting information over the internet can be guaranteed to be completely secure.
If BohFitness becomes aware of a personal data breach, it will assess the breach and take any action required under applicable data protection law.
10. How Long We Keep Your Information
BohFitness will not keep personal information for longer than reasonably necessary for the purposes for which it was collected.
Different types of information may need to be retained for different periods.
Retention may depend on:
whether you are a current or former client;
the nature of the information;
the purpose for which it was collected;
legal, accounting or tax requirements;
whether the information may be needed to establish or defend a legal claim;
the need to maintain appropriate business records; and
whether you have exercised a relevant data protection right.
BohFitness will periodically review information and securely delete or anonymise it when it is no longer reasonably required.
The UK GDPR requires personal data not to be kept longer than necessary, and organisations should be able to justify their retention periods or criteria.
11. Your Data Protection Rights
Depending on the circumstances and the lawful basis for processing, you may have rights under UK data protection law including:
Right of access – you can request a copy of personal information BohFitness holds about you.
Right to rectification – you can ask for inaccurate or incomplete information to be corrected.
Right to erasure – you may ask for personal information to be deleted in certain circumstances.
Right to restriction – you may ask for processing to be restricted in certain circumstances.
Right to object – you may object to certain types of processing, including processing based on legitimate interests and direct marketing where applicable.
Right to data portability – in certain circumstances, you may request personal information in a structured, commonly used and machine-readable format.
Right to withdraw consent – where processing is based on consent, you may withdraw that consent at any time.
Not all rights apply in every situation. For example, BohFitness may need to retain certain information to comply with a legal obligation or establish, exercise or defend legal claims.
The availability of each right depends on the applicable lawful basis and circumstances of the processing.
12. How to Exercise Your Rights
To make a privacy request or ask a question about how your information is handled, contact:
Farida Saydo Mimi trading as “BohFitness”
Email:farida@bohfitness.com
Please provide enough information to allow BohFitness to identify you and understand your request.
BohFitness may need to verify your identity before providing personal information or making certain changes, particularly where this is necessary to protect your information from unauthorised disclosure.
13. Direct Marketing
BohFitness may contact you about its services where permitted by applicable law.
Where marketing consent is required, BohFitness will ask for your consent before sending marketing communications.
You can unsubscribe from marketing communications at any time.
Unsubscribing from marketing communications will not prevent BohFitness from sending essential service-related communications, such as information about an existing booking, purchase, payment or coaching service.
14. Cookies and Similar Technologies
The BohFitness website may use cookies and similar technologies.
These technologies may be used for purposes such as:
operating the website;
remembering preferences;
understanding website usage;
improving website performance; and
analytics or other functionality where permitted.
Some cookies or similar technologies may require your consent before they are used.
Please see the BohFitness Cookies Policy for further information about the cookies and similar technologies used on the website and how you can manage your preferences.
15. Children's Information
BohFitness services are not specifically directed at children.
BohFitness does not knowingly collect personal information from children through the website for purposes that are not appropriate or permitted under applicable law.
If you believe that a child has provided personal information to BohFitness in circumstances where it should not have been collected, please contact BohFitness at:
16. Third-Party Websites and Services
The BohFitness website may contain links to third-party websites, applications or services.
Those third parties operate their own privacy policies and are responsible for how they process information under their own services.
This Privacy Policy does not apply to third-party websites or services that BohFitness does not control.
You should review the relevant third party's privacy information before providing personal information to them.
17. Changes to This Privacy Policy
BohFitness may update this Privacy Policy from time to time to reflect changes to:
the services provided;
the systems and technology used;
applicable law;
data protection requirements; or
the way personal information is processed.
The updated Privacy Policy will be published on the BohFitness website with a revised effective date.
Where a change is significant, BohFitness will take reasonable steps to draw it to your attention where appropriate.
18. Complaints
If you have concerns about how BohFitness has handled your personal information, please contact BohFitness first:
Farida Saydo Mimi trading as “BohFitness”
Email:farida@bohfitness.com
BohFitness will consider and investigate data protection complaints appropriately.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection supervisory authority, if you believe your personal information has not been handled in accordance with data protection law. The ICO recommends giving the organisation an opportunity to resolve the issue first.
You can find information about making a complaint through the ICO's website.
19. Contact Details
For questions about this Privacy Policy, your personal information, or your data protection rights, please contact:
Farida Saydo Mimi trading as “BohFitness”
Email:farida@bohfitness.com